HOW CAN I ATTEND THE HEARTH SUMMIT?

The Hearth Summit is a by invitation only event to ensure that we bring together a diverse, representative and pluralistic community of attendees. However, if you have not been extended an invitation, but you think your contribution could be a valuable one, we invite you to apply to participate by expressing your interest through this form. We will carefully consider all expressions of interest, and we will reply individually to all submissions in due course. Please note that submitting the “Express Your Interest’ form does not guarantee an invitation.

WHO WILL PARTICIPATE?

The Hearth Summit will bring together the entire social sector spectrum including peace builders, teachers, politicians, policy makers, NGO leaders, therapists, philanthropists, social impact business leaders, activists, academics, researchers, artists and students, to advance individual and collective wellbeing for those working on the front lines of social change.

I ATTENDED THE WELLBEING SUMMIT IN 2022, DOES THAT MEAN I WILL BE INVITED TO ATTEND THE HEARTH SUMMIT?

Our community has fostered a global wave of wellbeing around the world, strengthened by the regional Summits hosted all throughout the globe. By the time we gather for the global Hearth Summit, over 10,000 people will have participated in a regional Summit somewhere in the world.

With this in mind, we will prioritise participants who have attended past Summits while balancing our commitment to diversity and inclusivity. Therefore, participation in previous Summits does not guarantee an invitation to the Hearth Summit 2025.

If you have not been extended an invitation, but you think your contribution could be a valuable one, we invite you to apply to participate by expressing your interest through this form. We will carefully consider all expressions of interest, and we will reply individually to all submissions in due course. Please note that submitting the “Express Your Interest’ form does not guarantee an invitation.

As the event approaches, we will share details on how to follow the Summit online.

I ATTENDED A REGIONAL HEARTH SUMMIT, DOES THAT MEAN I WILL BE INVITED TO ATTEND THE GLOBAL HEARTH SUMMIT?

The regional Hearth Summits will form an intrinsic part of the journey towards the global Hearth Summit, and as such, we are committed to having representation from each region within our global Hearth Summit audience. However, our on-site capacity is limited, and so we will not be able to invite every attendee of a regional summit. However, if you have not been extended an invitation, but you think your contribution could be a valuable one, we invite you to apply to participate by expressing your interest through this form. We will carefully consider all expressions of interest, and we will reply individually to all submissions in due course. Please note that submitting the “Express Your Interest’ form does not guarantee an invitation.

IS THERE A FEE TO ATTEND THE HEARTH SUMMIT?

Yes, there is a fee, ranging from €375 (applicable to non profit coming from the majority world) to €2500 (applicable to foundations).  A 9.5% VAT will be added to the fee.

The in-person attendance fee is determined by a number of factors to reflect the different situations, contexts and environments that our community members work within. There is no ‘early bird’ registration. The intention is to make the event as accessible as possible.

If you have received the invitation to attend then your fee has already been calculated and will be clearly stated in your invitation email.

WHAT’S COVERED FINANCIALLY?

Upon completion of the registration form and payment of the delegate fee (where applicable), attendees will be issued with their Hearth Summit admission details. Delegates will have access to all of the events taking place throughout the course of the Summit.

Snacks and refreshments will be available in the Homebase in the main venue. The lunches for the duration of the event and two dinners will be covered as well.

The intention is to make the event as accessible as possible, therefore, your invitation email will also include the coverage level of flights/accommodation if applicable.

WHAT IS VAT AND WHY IS IT BEING ADDED TO MY FEE?

Valued-Added Tax (VAT) is a form of consumption tax. As per the Slovenian government, we are required to charge 9.5 percent VAT for each registration purchased for the Hearth Summit. Some delegates may be eligible to obtain a refund of this VAT from the Slovenian government by submitting a valid claim within the statutory deadline.

CAN I ATTEND VIRTUALLY?

The Hearth Summit team is currently exploring options to present elements of the event through an event web and mobile platform. Virtual participation will be open to everyone, and registration will open shortly before the event.

CAN I INVITE A FRIEND OR COLLEAGUE TO JOIN THE VIRTUAL SUMMIT?

Everyone is welcome. We kindly ask all individual participants to register for the online event separately.

CAN I GIVE MY TICKET TO SOMEONE ELSE IF I CANNOT ATTEND?

The Hearth Summit is an invitation only event, and therefore if you are not able to attend, we’ll ask that you let us know so that we can cancel your ticket and, if applicable, reimburse you.

WHEN CAN I EXPECT TO RECEIVE AN INVITATION?

Invitations will be sent out by email on an incremental basis, starting in the final quarter of 2024.

IS THERE A DEADLINE TO REGISTER?

The deadline for registration will depend on the conditions of your invitation. The deadline will be clearly stated in your invitation email.

WILL MY FEE BE REFUNDED IF I AM UNABLE TO ATTEND?

We will refund registration fees on all requests received before April 17, 2025.

CAN YOU PROVIDE A LIST OF RECOMMENDED HOTELS?

You can view a list of our recommended accommodations by clicking here. Once registered, delegates will have access to a list of accommodations with applicable discount codes and preferential rates.

HOW DO I GET TO LJUBLJANA FOR THE HEARTH SUMMIT?

Please click here for more information about how to prepare for your trip to Ljubljana.

CAN YOU PROVIDE A RECOMMENDED TRAVEL AGENCY?

The Wellbeing Project is working with Nomago, a local Slovenian travel agency, to handle the travel and accommodation of its team, speakers, artists and grantees. If you wish to contact them for any personal support to coordinate your trip, including accommodation and flights, please contact Tanja Golob for more information and quote at  tanja.golob@nomago.si

DIVERSITY, EQUITY, INCLUSION AND BELONGING

We are excited about the conversations and experiences that are possible when we are brought together and hosted in all our rich diversity.  These are the spaces that inspire, open us to new ways of thinking, hold us in honest conversations, and build the relationships that make true social change possible.  The Hearth Summit is weaving the gathering with this spirit and taking this into account across our overall program, the experiences, the way we connect the local and the global, the speakers, the artists, and the attendees.  We are dedicating significant resources to ensure access and inclusion to the Hearth Summit and other related programming.  Most of all, and with humility, we recognize that this is a learning journey and we continue to deepen our understanding of how to do this well.

SUSTAINABILITY

Building on the foundation set in our 2022 Sustainability Plan and Report, sustainability will once again be at the heart of our strategy for 2025. We have developed a sustainability plan which includes a detailed sustainability footprint audit, creative and innovative solutions to reduce our negative impact, and a reporting process which includes carbon, circularity and social footprints.

Among the many sustainability practices we strive to implement, we are committed to minimizing the use of plastic and paper, reducing waste wherever possible, and using our media channels to promote and integrate sustainable social initiatives.

We are currently in the process of developing comprehensive questionnaires to collect the necessary data from suppliers to accurately measure the carbon footprint. While we recognize that net zero may not be feasible for our event, our goal is to accurately measure our carbon impact and transparently report on our actions and results as well as compensate for our carbon footprint.

In 2022, we introduced a social sustainability initiative aimed at compensating for the Summit’s  environmental impact. We invited a renowned social change leader, a pioneer in sustainability, to be part of one of our programs dedicated to supporting changemakers on their journey towards personal wellbeing. For 2025 we look forward to continue implementing social sustainability initiatives of this nature and applying impactful strategies that foster meaningful and long-lasting change.

CO-CREATION PROCESS

The Wellbeing Project is a co-created project and we are dedicated to continuing the co-creative process for the design and implementation of the Hearth Summit.  We see co-creation as a form of collaborative innovation: ideas are shared and improved together.  This sharing of ideas can take many shapes and forms, but all with the goal of acquiring a deeper collective understanding, through two-way, open and honest dialogue. We have built the Summit through engaging with the communities of the Project and it remains a work in progress.  In addition to our co-creator institutions, partners and community members, we are glad to invite everyone to help us create the Hearth Summit. If you have anything you would like to contribute please write to us at contact@hearth-summit.org

CODE OF CONDUCT

Hearth Summit is committed to an environment free of harassment, discrimination, and threatening or disrespectful behavior. It is important to us that all attendees are able to participate fully in our programming. We will not tolerate harassment in any form at our events. We reserve the right to remove any person who violates our Code of Conduct from attending current or future events, and to cancel an individual’s registration without refund.
If you experience or witness what you feel is harassment or inappropriate behavior at the Summit, please report it immediately to contact@hearth-summit.org.

ACCESSIBILITY

All of the Hearth Summit’s venues are wheelchair accessible. Whenever possible, our team of volunteers can provide dedicated support or technical assistance.
Please inform us of any specific requirements during the registration process, or feel free to contact us at contact@hearth-summit.org.

WHAT CAN I EXPECT IN TERMS OF CONTENT AND FORMAT?

Our sessions will highlight the connections between individual, organizational, societal and ecological wellbeing. Speakers and artists will delve into how a deeply embedded culture of wellbeing can alter and inform our approach to driving positive systemic change.

The conference is split across four days and will include ground-breaking talks, conversations and panel discussions with cultural, scientific, governmental and social change leaders from around the world. Topics will range from Individual to Ecological Wellbeing; Humanising Technology and Artificial Intelligence; Intergenerational Trauma; Economy and Business for Good; Governance and Democracy; Peace Building and Reconciliation; Cities, Architecture and Belonging; Neuroscience, and more approached through the lens of ecological belonging.

We also offer break-out sessions and workshops of different sizes – from larger deep-dive sessions to more intimate interactive workshops – that will explore the different themes and topics through conversations, experiences and the arts, but also give tools for meaningful action and impact.

There will be ample opportunity for meeting, connecting and sharing. We aim to enable further collaboration and innovation in the community by building and deepening relationships between everyone. To learn more.

WHO WILL BE SPEAKING?

Please click here to find out about our speakers.

WHAT CAN I EXPECT IN TERMS OF CONTENT AND FORMAT?

The arts program is led by Manuel Bagorro from Carnegie Hall and Carrie Barratt former Deputy Director at the Metropolitan Museum (MET) in New York.

A prestigious and comprehensive visual and performing arts program will once again invite attendees to embark on a transformative creative journey together. The program will include newly commissioned works by renowned international artists, along with music, theatre, and dance performances, multi-disciplinary interactive experiences, and workshops, all integrated both inside and outside the Summit sessions.

There will be space during the summit to meet participating artists and explore the event’s exhibitions and individual works.

Immersive artworks will take guests on an emotional and interactive journey to connect deeply with themselves, collectively, and with the natural world, while cultivating a sense of shared purpose and community through the arts.

In the lead up to the artistic program, artists participate in creative residencies or undertake planning and research visits to the city as part of the creative process to develop art that challenges assumptions and builds community at a local and global level.

To learn more.

WHO WILL BE THE FEATURED ARTISTS?

Please click here to find out about our artists.

WHERE IN LJUBLJANA WILL THE HEARTH SUMMIT TAKE PLACE?

The Hearth Summit will take place in Ljubljana, the capital of Slovenia. Building on the principles established during the 2022 edition, the Hearth Summit will remain a multiple-venue event to create the conditions for meaningful exchanges between the summit’s participants and the city of Ljubljana.

Each venue has been thoughtfully selected to align with the content of the sessions and add to the experience we want our guests to live. We prioritize locations located within walking distance of one another and in the city center, as well as spaces where nature is present and can allow participants to breathe and unwind between the sessions and the workshops.

For 2025, the main venue will be the cultural and congress center, Cankarjev Dom.

More information about the different spaces and institutions where the sessions and workshops will take place will be shared soon.

HOMEBASE

The Homebase will open to delegates on Tuesday June 17, 2025 at the cultural and congress center, Cankarjev Dom. More information about the hours and days it will remain open will be shared closer to the event.

The Homebase will be a place to work, to connect, to relax, to take a moment to breathe, or to grab some light refreshments. The open space is ideal for conversations, to organize small group meetings, or to work alone.

ARE CHILDREN WELCOMED AT THE HEARTH SUMMIT?

Delegates who wish to attend with their children, please note that the speaking sessions and related smaller group offerings are not considered suitable for children in general. We define children as under-16, so if any young over the age of 16 is interested in participating, please contact us to explore the options.

CAN I FILM AND TAKE PHOTOGRAPHS DURING THE SESSIONS?

Photos and video for personal or social media purposes are allowed and encouraged. Streaming sessions is not allowed.  Sessions will be made available online after the Summit. When posting on social media, please tag #HearthSummit and The Wellbeing Project under #HearthSummit2025 #GlobalHearthSummit2025 #GlobalHearthSummit #HearthSummitGlobalEdition

WILL I BE FILMED OR HAVE MY PHOTOGRAPH TAKEN DURING THE SESSIONS?

A professional film crew will be present throughout The Wellbeing Summit. Upon registration, delegates must agree to the following statement; By attending The Global Hearth Summit, I authorise The Wellbeing Project, The Wellbeing Project’s agents, successors, assigns and designees to record my name, likeness, image, voice, sound effects, interview and performance on film, tape or otherwise, edit such recording as The Wellbeing Project may desire, and incorporate such recording into a film, any versions of a film, and related materials thereof, including, but not limited to, promotion and advertising materials. The Wellbeing Project shall retain final control over the film and photos and may use them in all markets, manner, formats and media/social media in perpetuity.

I AM INTERESTED IN PARTNERSHIP OR SPONSORSHIP OPPORTUNITIES. WHO SHOULD I SPEAK TO?

Please contact Dana Preston, Development and Partnerships Lead, at dana@wellbeing-project.org.

I AM A MEDIA PROFESSIONAL OR A JOURNALIST, AND I WOULD LIKE TO COVER THE HEARTH SUMMIT. IS THIS POSSIBLE?

Please contact our Storytelling Team, at media@wellbeing-project.org.

If you have not found the answer to your question in these FAQs, please contact our Community Management Team, at contact@hearth-summit.com, and we’ll happily get back to you.