PRIVACY POLICYPRIVACY POLICY

The Wellbeing Project is committed to protecting your privacy. This privacy policy tells you about our online collection and use of data.

WELCOME TO THE PRIVACY NOTICE OF THE WELLBEING PROJECT

The Wellbeing Project respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website located at wellbeing-project.org (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

Please also use the Glossary to understand the meaning of some of the terms used in this privacy notice.

1) IMPORTANT INFORMATION AND WHO WE ARE
2) THE DATA WE COLLECT ABOUT YOU
3) PURPOSES FOR WHICH WE COLLECT DATA ABOUT YOU
4) DATA SECURITY & RETENTION
5) COOKIES
6) DISCLOSURES OF YOUR PERSONAL DATA
7) YOUR LEGAL RIGHTS

1) IMPORTANT INFORMATION AND WHO WE ARE

This privacy notice aims to give you information on how The Wellbeing Project collects and processes your personal data through your use of our Websites, including any data you may provide through this Website when you sign up to our Newsletter or when you help us make a difference by Donations. This website is not intended for children and we do not knowingly collect data relating to children.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

CONTROLLER

When we mention “The Wellbeing Project”, “we”, “us” or “our” in this privacy notice, we are referring to The Wellbeing Project.

The Wellbeing Project is the controller and responsible for this website.

If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us using the details set out below.

CONTACT DETAILS

Full name of legal entity: The Wellbeing Project
Postal address: 8 Rue de la Pierre Levée 75011 Paris
Email address: contact@wellbeing-project.org

2) THE DATA WE COLLECT ABOUT YOU

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use and store personal data about you as follows:

  • Identity Data includes name, date of birth, ethnicity, gender, accessibility needs, dietary restrictions
  • Professional Data includes company/organisation, job title, nature of professional work
  • Contact Data e-mail, address, phone number
  • Social media handles and information on online presence

We use different methods to collect data from and about you including through:

  • Direct interactions. You may give us your Identity and Contact corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
    • Register for one of our events or summits
    • Subscribe to our Newsletter;
    • Request information to be sent to you;
    • Give us some feedback.

We may also receive personal data about you from various third parties and public sources as set out below:

  • Social networks providers such as Facebook, Instagram and LinkedIn
  • Contact, Financial and Transaction Data from providers of technical and payment

3) PURPOSES FOR WHICH WE COLLECT DATA ABOUT YOU

We use your personal data to interact with you in different ways:

  • To enable and enhance your registration at one of our events or summits
  • Provide you with our internal communication (when you subscribe to our newsletter) based on your consent
  • Fundraise, based on your consent
  • Reach a contractual agreement

4) DATA SECURITY & RETENTION

Please be aware that some areas of our Website may not function if your web browser does not accept cookies.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

We share data with the below parties:

  • Event management and production services, such as:
    • BigMarker
    • Forum Europe
  • Service payment providers, such as:
    • PayPal
    • King Boudouin Foundation
    • Tides Canada
  • Newsletters services provider, such as:
    • MailChimp
    • Hubspot
  • Non-profit organizations with whom we have partnerships

5) COOKIES

Cookies are little pieces of information that can help identify your browser and that can store information for future visits, e.g. your language preferences.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

Kindly find below some of the cookies that you can identify in your browser by visiting our website:

By using our Website, you agree that we can place these types of cookies on your device. If you want to restrict or block any of the above cookies, you should do this through the web browser settings for each browser you use and on each device you use to access the internet. The procedures for controlling or deleting cookies differ from browser to browser. If necessary, use the help function on your browser or click on one of the links below to go directly to the manual for your browser.

6) DISCLOSURES OF YOUR PERSONAL DATA

We store your personal data in the EU, as well as in Canada, which ensures an adequate level of protection of personal data according to the EU Commission and in the US, through our Newsletters service provider, Mailchimp, which has joined the Privacy Shield Program which also ensure an adequate level of protection of personal data according to the EU Commission.

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to us and other third parties, such as MailChimp. Your personal data will only be processed on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?

Last contact as regards to the newsletter

As regards to fundraising OR regarding fundraising

7) YOUR LEGAL RIGHTS

Subject to our legal rights, you have the right to:

  • Request access to your personal data (commonly known as a “data subject access request”).
  • Request correction of the personal data that we hold about you.
  • Request erasure of your personal data.
  • Object to processing of your personal data where we are relying on a legitimate interest
  • Request restriction of processing of your personal data. Withdraw consent at any time where we are relying on consent to process your personal data. ·
  • Lodge a complaint with the Commission Nationale de l’Informatique et des Libertés https://www.cnil.fr/ [2] or with the data protection supervisory authority of the EU Member State of your habitual residence, place of work or place of the alleged infringement.